{"id":24048,"date":"2022-02-02T14:17:01","date_gmt":"2022-02-02T14:17:01","guid":{"rendered":"https:\/\/1-grid.com\/knowledge\/outlook-2016-how-to-change-email-settings\/"},"modified":"2025-02-27T08:13:29","modified_gmt":"2025-02-27T08:13:29","slug":"outlook-2016-how-to-change-email-settings","status":"publish","type":"ht_kb","link":"https:\/\/1grid.co.za\/knowledge\/outlook-2016-how-to-change-email-settings\/","title":{"rendered":"Outlook 2016: How to change email settings?"},"content":{"rendered":"<blockquote><p><span style=\"color: #000000;\">This guide provides you with steps on how to get to your email settings of an existing email account on Outlook to make changes should you need to.<\/span><\/p><\/blockquote>\n<p><span style=\"font-size: 24px; color: #000000;\"><strong>Step 1<\/strong> &#8211; Click on <strong>File<\/strong>\u00a0<\/span><\/p>\n<p><img decoding=\"async\" class=\"fr-fic fr-dib fr-bordered aligncenter\" style=\"width: 557px;\" src=\"https:\/\/s3.amazonaws.com\/cdn.freshdesk.com\/data\/helpdesk\/attachments\/production\/33038525680\/original\/QVIBN2eyxm9RLxBV0merNJSwyPG8PslWZw.png?1584698439\" data-attachment=\"[object Object]\" data-id=\"33038525680\" \/><\/p>\n<p><span style=\"font-size: 24px; color: #000000;\"><strong>Step 2\u00a0<\/strong>&#8211; Click on <strong>Account settings<\/strong> then <strong>Server Settings<\/strong>.<\/span><\/p>\n<p><img decoding=\"async\" class=\"fr-fic fr-dib fr-bordered aligncenter\" style=\"width: 617px;\" src=\"https:\/\/s3.amazonaws.com\/cdn.freshdesk.com\/data\/helpdesk\/attachments\/production\/33038525504\/original\/kB6FpalMM7Ul-260iiI_qN1EUOQ6AJohVw.png?1584698264\" data-attachment=\"[object Object]\" data-id=\"33038525504\" \/><\/p>\n<p><span style=\"font-size: 24px; color: #000000;\"><strong>Step 3<\/strong>&#8211; \u00a0Change Incoming and Outgoing settings as required.<\/span><\/p>\n<table class=\"fr-no-borders\" style=\"width: 783px; height: 612px;\">\n<tbody>\n<tr>\n<td style=\"width: 56.3274%; background-color: #efeff4;\">\n<h4 style=\"box-sizing: border-box; font-family: Tahoma, Verdana, Segoe, sans-serif; font-weight: 400; line-height: 21.875px; color: #333333; margin: 0px; font-size: 13px; text-rendering: optimizelegibility; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-style: initial; text-decoration-color: initial;\"><span style=\"box-sizing: border-box; font-family: Arial, Helvetica, sans-serif; font-size: 16px;\"><strong style=\"box-sizing: border-box; font-weight: bold;\"><span style=\"box-sizing: border-box; color: #000000;\">Incoming server:<\/span><\/strong><\/span><\/h4>\n<h4 style=\"box-sizing: border-box; font-family: Tahoma, Verdana, Segoe, sans-serif !important; font-weight: 400; line-height: 21.875px; color: inherit; margin: 0px; font-size: 1em; text-rendering: optimizelegibility;\"><\/h4>\n<ul style=\"box-sizing: border-box; margin: 20px 0px 20px 20px; padding: 0px 0px 0px 20px; list-style: outside disc; line-height: 17px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-style: initial; text-decoration-color: initial; color: #4e4e4e; font-family: 'Open Sans', sans-serif; font-size: 15px;\">\n<li style=\"box-sizing: border-box; line-height: 20.8px; font-size: 16px !important; margin: 0px; word-break: normal; overflow-wrap: break-word; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\">\n<h4 style=\"box-sizing: border-box; font-family: Tahoma, Verdana, Segoe, sans-serif !important; font-weight: 400; line-height: 21.875px; color: inherit; margin: 0px; font-size: 1em; text-rendering: optimizelegibility;\"><span style=\"box-sizing: border-box; font-size: 14px;\"><span style=\"box-sizing: border-box; font-family: Arial, Helvetica, sans-serif;\"><span style=\"box-sizing: border-box; color: #000000;\"><strong style=\"box-sizing: border-box; font-weight: bold;\">User name:<\/strong> <a href=\"mailto:jane@example.co.za\" data-fr-linked=\"true\">jane@example.co.za<\/a><\/span><\/span><\/span><\/h4>\n<\/li>\n<li style=\"box-sizing: border-box; line-height: 20.8px; font-size: 16px !important; margin: 0px; word-break: normal; overflow-wrap: break-word; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\">\n<h4 style=\"box-sizing: border-box; font-family: Tahoma, Verdana, Segoe, sans-serif !important; font-weight: 400; line-height: 21.875px; color: inherit; margin: 0px; font-size: 1em; text-rendering: optimizelegibility;\"><span style=\"font-size: 14px;\"><span style=\"box-sizing: border-box;\"><span style=\"box-sizing: border-box; font-family: Arial, Helvetica, sans-serif;\"><span style=\"box-sizing: border-box; color: #000000;\"><strong style=\"box-sizing: border-box; font-weight: bold;\">Password:<\/strong> the password for your email address<\/span><\/span><\/span><\/span><\/h4>\n<\/li>\n<li style=\"box-sizing: border-box; line-height: 20.8px; font-size: 16px !important; margin: 0px; word-break: normal; overflow-wrap: break-word; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\">\n<h4 style=\"box-sizing: border-box; font-weight: 400; line-height: 21.875px; color: inherit; margin-bottom: 0px; margin-left: 0px; font-size: 1em; text-align: left; text-indent: 0px; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\"><span style=\"font-size: 14px;\"><span style=\"box-sizing: border-box; word-break: normal; overflow-wrap: break-word;\"><span style=\"box-sizing: border-box; word-break: normal; overflow-wrap: break-word; font-family: Arial, Helvetica, sans-serif;\"><span style=\"box-sizing: border-box; word-break: normal; overflow-wrap: break-word; color: #000000;\"><strong style=\"box-sizing: border-box; font-weight: bold;\">Server:<\/strong> <a style=\"box-sizing: border-box; color: #00c1dc; user-select: auto; word-break: normal; overflow-wrap: break-word; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\" href=\"https:\/\/mail.example.com\/\">mail.example.com<\/a><\/span><\/span><\/span><\/span><\/h4>\n<\/li>\n<li style=\"box-sizing: border-box; line-height: 20.8px; font-size: 16px !important; margin: 0px; word-break: normal; overflow-wrap: break-word; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\">\n<h4 style=\"box-sizing: border-box; font-weight: 400; line-height: 21.875px; color: inherit; margin-bottom: 0px; margin-left: 0px; font-size: 1em; text-align: left; text-indent: 0px; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\"><span style=\"font-size: 14px;\"><strong><span style=\"color: #000000;\">Port:\u00a0<\/span><\/strong><span style=\"color: #000000;\">993<\/span><\/span><\/h4>\n<\/li>\n<li style=\"box-sizing: border-box; line-height: 20.8px; font-size: 16px !important; margin: 0px; word-break: normal; overflow-wrap: break-word; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\">\n<h4 style=\"box-sizing: border-box; font-weight: 400; line-height: 21.875px; color: inherit; margin-bottom: 0px; margin-left: 0px; font-size: 1em; text-align: left; text-indent: 0px; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\"><span style=\"color: #000000; font-size: 14px;\"><strong>Encrytion:<\/strong> SSL<\/span><\/h4>\n<\/li>\n<\/ul>\n<\/td>\n<td style=\"width: 43.6726%; background-color: #efeff4;\"><img decoding=\"async\" class=\"fr-fic fr-dib fr-fir fr-bordered\" style=\"width: 305px;\" src=\"https:\/\/s3.amazonaws.com\/cdn.freshdesk.com\/data\/helpdesk\/attachments\/production\/33038526091\/original\/qAJkv2jfZdOtOCHJqXUe0G4VX83EqOpMJA.png?1584699141\" data-attachment=\"[object Object]\" data-id=\"33038526091\" \/><\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<table class=\"fr-no-borders\" style=\"width: 100%; margin-right: calc(0%);\">\n<tbody>\n<tr>\n<td style=\"width: 43.4985%; background-color: #efeff4;\"><img decoding=\"async\" class=\"fr-fic fr-fil fr-dib fr-bordered\" style=\"width: 305px;\" src=\"https:\/\/s3.amazonaws.com\/cdn.freshdesk.com\/data\/helpdesk\/attachments\/production\/33038526362\/original\/J6ftitIW0VJu8mVa-AOY0lxIXdov2Cbf7Q.png?1584699529\" data-attachment=\"[object Object]\" data-id=\"33038526362\" \/><\/td>\n<td style=\"width: 56.5015%; background-color: #efeff4;\">\n<h4 style=\"box-sizing: border-box; font-family: Tahoma, Verdana, Segoe, sans-serif; font-weight: 400; line-height: 21.875px; color: #333333; margin: 0px; font-size: 13px; text-rendering: optimizelegibility; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-style: initial; text-decoration-color: initial;\"><span style=\"box-sizing: border-box; font-size: 16px;\"><span style=\"box-sizing: border-box; font-family: Arial, Helvetica, sans-serif;\"><span style=\"box-sizing: border-box; color: #000000;\"><strong style=\"box-sizing: border-box; font-weight: bold;\">Outgoing server:<\/strong><\/span><\/span><\/span><\/h4>\n<ul style=\"box-sizing: border-box; margin: 20px 0px 20px 20px; padding: 0px 0px 0px 20px; list-style: outside disc; line-height: 17px; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; font-weight: 400; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px; text-decoration-style: initial; text-decoration-color: initial; color: #4e4e4e; font-family: 'Open Sans', sans-serif; font-size: 15px;\">\n<li style=\"box-sizing: border-box; line-height: 20.8px; font-size: 16px !important; margin: 0px; word-break: normal; overflow-wrap: break-word; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\">\n<h4 style=\"box-sizing: border-box; font-family: Tahoma, Verdana, Segoe, sans-serif !important; font-weight: 400; line-height: 21.875px; color: inherit; margin: 0px; font-size: 1em; text-rendering: optimizelegibility;\"><span style=\"box-sizing: border-box; font-size: 14px;\"><span style=\"box-sizing: border-box; font-family: Arial, Helvetica, sans-serif;\"><span style=\"box-sizing: border-box; color: #000000;\"><strong style=\"box-sizing: border-box; font-weight: bold;\">Server:<\/strong> <a style=\"box-sizing: border-box; background-color: transparent; color: #00c1dc; text-decoration: none; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\" href=\"https:\/\/mail.example.com\/\">mail.example.com<\/a><\/span><\/span><\/span><\/h4>\n<\/li>\n<li style=\"box-sizing: border-box; line-height: 20.8px; font-size: 16px !important; margin: 0px; word-break: normal; overflow-wrap: break-word; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\">\n<h4 style=\"box-sizing: border-box; font-family: Tahoma, Verdana, Segoe, sans-serif !important; font-weight: 400; line-height: 21.875px; color: inherit; margin: 0px; font-size: 1em; text-rendering: optimizelegibility;\"><span style=\"font-size: 14px;\"><strong><span style=\"color: #000000;\">Port: 465<\/span><\/strong><\/span><\/h4>\n<\/li>\n<li style=\"box-sizing: border-box; line-height: 20.8px; font-size: 16px !important; margin: 0px; word-break: normal; overflow-wrap: break-word; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\">\n<h4 style=\"box-sizing: border-box; font-family: Tahoma, Verdana, Segoe, sans-serif !important; font-weight: 400; line-height: 21.875px; color: inherit; margin: 0px; font-size: 1em; text-rendering: optimizelegibility;\"><span style=\"font-size: 14px;\"><span style=\"color: #000000;\"><strong>Encrytion:<\/strong> SSL<\/span><\/span><\/h4>\n<\/li>\n<li style=\"box-sizing: border-box; line-height: 20.8px; font-size: 16px !important; margin: 0px; word-break: normal; overflow-wrap: break-word; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\">\n<h4 style=\"box-sizing: border-box; font-family: Tahoma, Verdana, Segoe, sans-serif !important; font-weight: 400; line-height: 21.875px; color: inherit; margin: 0px; font-size: 1em; text-rendering: optimizelegibility;\"><span style=\"font-size: 14px;\"><strong style=\"box-sizing: border-box; font-weight: bold;\"><span style=\"color: #000000;\">Secure Password Authentication (SPA):<\/span><\/strong><span style=\"color: #000000;\">\u00a0No<\/span><\/span><\/h4>\n<\/li>\n<li style=\"box-sizing: border-box; line-height: 20.8px; font-size: 16px !important; margin: 0px; word-break: normal; overflow-wrap: break-word; font-family: Tahoma, Verdana, Segoe, sans-serif !important;\">\n<h4 style=\"box-sizing: border-box; font-family: Tahoma, Verdana, Segoe, sans-serif !important; font-weight: 400; line-height: 21.875px; color: inherit; margin: 0px; font-size: 1em; text-rendering: optimizelegibility;\"><span style=\"color: #000000; font-size: 14px;\"><strong style=\"box-sizing: border-box; font-weight: bold;\">Outgoing server authentication:<\/strong> Yes, with the same settings as the incoming server<\/span><\/h4>\n<\/li>\n<\/ul>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p><span style=\"font-size: 24px; color: #000000;\"><strong>Step 4<\/strong>&#8211; Complete ! Click <strong>Done<\/strong><\/span><\/p>\n<p><img decoding=\"async\" class=\"fr-fic fr-dib fr-bordered aligncenter\" style=\"width: 468px;\" src=\"https:\/\/s3.amazonaws.com\/cdn.freshdesk.com\/data\/helpdesk\/attachments\/production\/33038526587\/original\/0fri2BmMx1jDU6LLeuUHptGhVI9ps2UUPg.png?1584699853\" height=\"313\" data-attachment=\"[object Object]\" data-id=\"33038526587\" \/><\/p>\n<hr \/>\n<h3 style=\"box-sizing: border-box; font-family: -apple-system, BlinkMacSystemFont, 'Segoe UI', Roboto, 'Helvetica Neue', Arial, sans-serif; font-weight: 400; line-height: 30.63px; color: #183247; margin: 0px; font-size: 1.17em; font-style: normal; font-variant-ligatures: normal; font-variant-caps: normal; letter-spacing: normal; orphans: 2; text-align: start; text-indent: 0px; text-transform: none; white-space: normal; widows: 2; word-spacing: 0px; -webkit-text-stroke-width: 0px;\" data-identifyelement=\"801\"><span style=\"color: #000000;\"><strong style=\"box-sizing: border-box; font-weight: bold;\"><span style=\"box-sizing: border-box; font-size: 16px;\">TIP:\u00a0<\/span><\/strong><\/span><span style=\"box-sizing: border-box; font-size: 16px;\"><span style=\"color: #000000;\">Should you experience issue any error messages at this point please click<\/span> <a style=\"box-sizing: border-box; background-color: transparent; color: #2c5cc5; text-decoration: none;\" href=\"https:\/\/1-grid.com\/knowledge\/email-troubleshooting-guide\/\">here\u00a0<\/a><span style=\"color: #000000;\">to see our Troubleshooting guide.<\/span><\/span><\/h3>\n<p><span class=\"fr-video fr-fvc fr-dvb fr-draggable\"><iframe loading=\"lazy\" class=\"fr-draggable\" src=\"https:\/\/www.youtube.com\/embed\/8HA0dvGIh_0\" width=\"560\" height=\"315\" frameborder=\"0\" sandbox=\"allow-scripts allow-forms allow-same-origin allow-presentation\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This guide provides you with steps on how to get to your email settings of an existing email account on Outlook to make changes should you need to. Step 1 &#8211; Click on File\u00a0 Step 2\u00a0&#8211; Click on Account settings then Server Settings. Step 3&#8211; \u00a0Change Incoming and Outgoing settings&#8230;<\/p>\n","protected":false},"author":21,"comment_status":"closed","ping_status":"closed","template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"ht-kb-category":[1193],"ht-kb-tag":[180,336,470,480,709,898,905],"class_list":["post-24048","ht_kb","type-ht_kb","status-publish","format-standard","hentry","ht_kb_category-email-setup-config","ht_kb_tag-change","ht_kb_tag-email","ht_kb_tag-hosting","ht_kb_tag-how-to","ht_kb_tag-outlook","ht_kb_tag-server","ht_kb_tag-setting"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v22.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Outlook 2016: How to change email settings? -<\/title>\n<meta name=\"description\" content=\"This Article give you steps on how to get to your email settings of an existing email account on Outlook to make changes should you need to\" \/>\n<meta name=\"robots\" content=\"noindex, follow\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Outlook 2016: How to change email settings? 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