{"id":24053,"date":"2022-02-02T14:17:01","date_gmt":"2022-02-02T14:17:01","guid":{"rendered":"https:\/\/1-grid.com\/knowledge\/outlook-how-to-backup-email-locally\/"},"modified":"2023-08-30T10:33:29","modified_gmt":"2023-08-30T10:33:29","slug":"outlook-how-to-backup-email-locally","status":"publish","type":"ht_kb","link":"https:\/\/1grid.co.za\/knowledge\/outlook-how-to-backup-email-locally\/","title":{"rendered":"Outlook: How to Backup email locally?"},"content":{"rendered":"

If you want to back up the message folders locally (in addition to keeping them on the server), you can<\/span> automatically move or delete older items with AutoArchive<\/a> or export the items to a .pst file that you can restore later as needed and use by<\/span> importing.<\/a><\/p><\/blockquote>\n

Step 1<\/strong>\u00a0– Open Outlook and click on file<\/strong>.<\/span><\/span><\/p>\n

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Step 2<\/strong> – Select Open & Export and click Import \/Export.<\/span><\/span><\/p>\n

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Step 3\u00a0<\/strong>– Click Export to File\u00a0<\/strong>then Outlook Data File (.pst)<\/strong><\/span><\/span><\/p>\n\n\n\n
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Step 4\u00a0<\/strong>– Select the mail folders to back up and select Next<\/strong>.<\/span><\/span><\/strong><\/span><\/span><\/p>\n

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Step 4\u00a0<\/strong>– Choose the location to save the backup and click\u00a0<\/span><\/span><\/strong><\/span><\/span><\/strong>finish<\/strong><\/span><\/span><\/span><\/span>.<\/span><\/span><\/strong><\/span><\/span><\/strong><\/span><\/span><\/p>\n

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TIP:\u00a0<\/span><\/strong>The messages that you keep in a .pst file are no different from other messages. You can forward, reply, or search through the stored messages as you do with other messages.<\/span><\/span><\/p>\n