{"id":25125,"date":"2022-02-06T14:43:03","date_gmt":"2022-02-06T14:43:03","guid":{"rendered":"https:\/\/1-grid.com\/knowledge\/?p=25125"},"modified":"2025-05-27T09:52:33","modified_gmt":"2025-05-27T09:52:33","slug":"email-how-to-archive-outlook-emails-to-your-local-computer","status":"publish","type":"ht_kb","link":"https:\/\/1grid.co.za\/knowledge\/email-how-to-archive-outlook-emails-to-your-local-computer\/","title":{"rendered":"Email: How to archive Outlook emails to your local computer?"},"content":{"rendered":"

This artcle provides you with steps to backup \/ archive your emails to your local computer in Outlook. This will be useful should you wish to save space on your hosting package or if you would like to migrate your email to a different provider.<\/span><\/p><\/blockquote>\n

Step 1\u00a0– In\u00a0Outlook 2013:\u00a0Click\u00a0File\u00a0>\u00a0Info\u00a0>\u00a0Cleanup Tools\u00a0>\u00a0Archive.<\/span><\/h3>\n

\"How<\/p>\n

In Outlook 2016<\/b>: Click\u00a0File<\/b>\u00a0>\u00a0Info<\/b>\u00a0>\u00a0Tools<\/b>\u00a0>\u00a0Clean up old items<\/b><\/span><\/p>\n

\"Clean<\/p>\n

Step 2 <\/strong>– Click the\u00a0Archive this folder and all subfolders<\/b>\u00a0option, and choose the folder you want to archive.<\/span><\/p>\n

    \n
  • Under\u00a0Archive items older than<\/b>, enter a date.<\/span><\/li>\n<\/ul>\n

    \"Archive<\/p>\n

      \n
    • You can create multiple .pst files if you want to archive some folders using different settings. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.<\/span><\/li>\n
    • Check the\u00a0Include items with \u201cDo not AutoArchive\u201d checked<\/b>\u00a0box to archive individual items that are excluded from automatic archiving. This option doesn’t remove that exclusion from these items but instead ignores the\u00a0Do not AutoArchive<\/b>\u00a0setting for this archive only.<\/span><\/li>\n<\/ul>\n

      Step 3 <\/strong>– Click\u00a0OK<\/b>.<\/span><\/p>\n