Business email is no longer only about sending and receiving messages.
Modern teams also need to coordinate schedules, manage tasks, communicate quickly, and meet from different locations. Using separate platforms for every activity can make a normal working day feel unnecessarily complicated.
That is where email collaboration tools can make a difference.
With 1-grid Email Pro, businesses get a professional inbox together with built-in tools designed to help their teams stay connected, organised and productive.
What are email collaboration tools?
Email collaboration tools bring everyday communication and teamwork features into one central environment.
Instead of using your email for messages and switching to several other platforms for calendars, tasks, chats, and meetings, your team can manage more of its daily work alongside its business email.
This can make it easier to:
- Coordinate meetings and schedules
- Keep track of important tasks
- Communicate with colleagues in real time
- Organise team activity
- Hold video meetings
- Access email across different devices
Here are five of the collaboration features available with 1-grid Email Pro.
- Shared calendars and contacts
Arranging meetings can become frustrating when everyone works from a different calendar.
Shared calendars make it easier for team members to coordinate schedules, check availability, and keep track of important meetings or business events. This gives everyone a clearer view of what is happening without relying on long email threads.
Shared contacts also help businesses maintain more consistent contact information across the team. Instead of important customer or supplier details being stored in one person’s inbox or phone, the relevant information can be made available to the people who need it.
For growing teams, this creates a more organised way to manage schedules and business relationships.
- Built-in task management
Important work can easily get buried inside an inbox.
Built-in task management helps teams turn conversations and priorities into clear actions. Tasks can be used to keep track of what needs to be completed, helping employees stay focused on their responsibilities.
This is useful for managing everyday activities such as:
- Following up with a customer
- Preparing for a meeting
- Completing an internal request
- Checking the progress of an outstanding item
- Keeping track of deadlines
Having task management available alongside your email gives your team a practical way to move from discussion to action.
- Group chat and instant messaging
Not every conversation needs to become a formal email chain.
Group chat and instant messaging allow colleagues to communicate in real time when they need a quick answer, update, or discussion. This can be especially useful when teams are working remotely, across different departments, or from more than one location.
Employees can use chat for short conversations while keeping email available for communication that requires more detail or a formal record.
This helps reduce inbox clutter and gives teams another way to stay connected throughout the working day.
- Team workspaces
As a business grows, keeping communication and team activities organised becomes more important.
Team workspaces give colleagues a central place to collaborate and keep related work together. This can make it easier for employees to stay aligned instead of relying on disconnected messages and conversations.
A shared workspace can be particularly useful for teams working on ongoing projects, customer accounts, or internal initiatives where several people need to remain informed.
The goal is simple: give your team a more organised environment in which to work together.
- High-quality video conferencing
Whether your employees work from the same office or different locations, some conversations are easier face to face.
Email Pro includes high-quality video conferencing, allowing teams to hold virtual meetings without relying on a separate video-meeting platform.
Video conferencing can be used for:
- Internal team meetings
- Customer discussions
- Project updates
- Remote check-ins
- Presentations
- Planning sessions
Having video meetings available as part of your business email solution helps keep communication more connected.
What could a normal working day look like?
Imagine starting the morning by checking your team’s shared calendar for upcoming meetings.
You review your tasks and see which items need your attention. A colleague sends you a quick message through group chat to confirm the details. Later, the team uses a shared workspace to stay aligned on an ongoing project.
When a longer conversation is needed, everyone joins a video meeting.
Throughout the day, email remains at the centre of your communication, but the additional collaboration features help your team manage more than messages.
Work across your devices
Business does not always happen from one desk.
1-grid Professional Email can be accessed on phones, tablets, laptops and desktops. Employees can use secure webmail or a supported email application, making it easier to remain connected while working from the office, from home or while travelling.
This gives your team greater flexibility without losing access to important business communication.
Who is Email Pro best suited to?
Email Pro is designed for businesses that need more than a professional inbox.
It may be the right option for:
- Growing small and medium-sized businesses
- Teams that coordinate calendars and meetings
- Remote or hybrid employees
- Customer-service and client-facing teams
- Businesses that need group chat and video meetings
- Teams looking to manage communication and everyday work more centrally
Email Pro includes 25GB of mailbox storage per account, together with shared calendars and contacts, task management, group chat, team workspaces and high-quality video conferencing.
Email Basic or Email Pro: which option is right for you?
Both 1-grid Professional Email plans give your business a custom domain email address, secure webmail access, an ad-free experience and access across mobile and desktop devices.
Email Basic starts from R65 per email account per month and includes:
- 10GB mailbox storage
- Custom domain email
- Secure webmail
- Mobile and desktop access and synchronisation
- An ad-free email experience
Email Pro starts from R95 per email account per month and includes:
- Everything included with Email Basic
- 25GB mailbox storage
- Shared calendars and contacts
- Task management
- Group chat and instant messaging
- Team workspaces
- High-quality video conferencing
Email Basic is a practical option for individuals who mainly need a professional business inbox. Email Pro is better suited to teams that want additional tools to help them communicate, organise and collaborate.
Bring your team’s communication together
The right business email solution should do more than deliver messages. It should support how your team communicates and works every day.
With built-in email collaboration tools, 1-grid Email Pro helps businesses manage calendars, tasks, chats, workspaces and video meetings from one connected solution.
Give your team more than an inbox.